On-Sale of Tickets Policy | Australian Discworld Convention

Note for People on Waiting Lists or Wishing to On-Sell Tickets

If the convention has sold out of memberships, we will maintain a waiting list of interested parties. Submission of your name for this waiting list implies your consent for the Committee to release your name and contact details to members wishing to on-sell their tickets. Likewise, an approach by a member for assistance in on-selling a ticket implies consent to release your name and email address to a prospective Buyer.

On-Sale of Attending Member Ticket

If you have purchased a ticket with attending membership, and then are unable to attend, you may sell your ticket on, for the same amount paid, to any person who qualifies for the same ticket type (adult, concession, child). If you have purchased a concession ticket and you want to sell that ticket to someone who does not qualify for the concession, please contact the Membership Officer to put you in contact with a prospective Buyer, if we have one available on our waiting list.

Once you have found someone to purchase your ticket, you must contact the Membership Officer with the following information:

Your name, membership number, the ticket type you are selling and the name and order ID from your original purchase.
The name of the person buying the ticket, and their email address.

We will then contact the new member, who must supply us with the following information:

Age at the date of the convention.
Whether they want their name hidden on the membership list.
Their preferred badge name.
Any special requirements.
Their full contact details.

The original owner of the ticket is solely responsible for organising the sale of their own membership and providing the Membership Officer with confirmation that the sale has been completed. The new member MUST be registered under their own name at the convention. Simply telling someone they can turn up and use your name is unacceptable.

The on-sale of attending member tickets - including all payments and notifications to the Membership Officer - must be completed at least three (3) weeks prior to the convention start date.

PLEASE NOTE THAT ALL FINANCIAL ARRANGEMENTS BETWEEN YOU AND THE PERSON PURCHASING YOUR TICKET ARE YOUR OWN RESPONSIBILITY. The Australian Discworld Convention is not responsible or to be held liable for any disputes between you and the person to whom you are selling the ticket.

On-Sale of Gala Dinner Tickets

Gala Dinner tickets are only able to be on-sold if those events are sold out. If this occurs, we will maintain a waiting list of interested parties. If you want to sell your ticket to someone on the waiting list, please contact us and we will give you the name and email address of the person at the top of the waiting list, and provide your details to them.

Please note that only people holding an attending membership may purchase Gala Dinner tickets.

Once you have arranged with this person to purchase your ticket, you must contact the Membership Officer with the following information:

Your name, membership number, and the name and order ID from your original purchase.
The name of the person buying the ticket, and their email address.

We will then contact the person buying the ticket, who must supply us with the following information:

Their membership number.
Their dietary requirements.
Who they would like to sit with, if possible.
Their full contact details.

The original owner of the ticket is solely responsible for organising the sale of their ticket and providing the Membership Officer with confirmation that the sale has been completed. The new owner of the ticket MUST be registered under their name with the convention. Simply telling someone they can turn up and use your name is unacceptable.

The on-sale of Gala Dinner tickets - including all payments and notifications to the Membership Officer - must be completed at least four weeks (28 days) prior to the convention start date. (depending on requirements of third parties.)

On-sale of Supporting Memberships

Supporting Memberships are not able to be sold on, unless the convention is completely sold out.

If the convention is not sold out:

A supporting membership must be upgraded to an attending membership by the original ticket holder before being sold on using the above process for attending member tickets. You can ask the new member to pay for the upgrade during the transfer process, but these arrangements will be your responsibility and will need to be made directly between you and the person purchasing your ticket.

If the upgrade deadline has passed, the price of the supporting membership is deemed to be a non-refundable administration charge.

If the convention is sold out:

A supporting membership may be sold on provided that the new member is planning to immediately upgrade to an attending ticket using a single payment. We will maintain a waiting list of people interested in attending the convention. If you want to sell your supporting membership to someone on the waiting list, please contact us and we will give you the name and email address of the person at the top of the waiting list, and provide your details to them.

Please follow the above process for attending member tickets, and be sure to inform the Membership officer that the original ticket is a supporting membership, and that the new member intends to upgrade. The new member must also inform us that they intend to immediately upgrade to an attending ticket.

Please note that in this circumstance, the early-bird price for upgrade will not apply (even if the Supporting Membership was purchased during the early-bird sale period) and the new member must upgrade to the full-price attending member ticket.

In the case of a sold-out convention, the on-sale of supporting memberships and subsequent upgrade to a full-priced attending ticket - including all payments and notifications to the Membership Officer - must be completed before the upgrade deadline.

If you have any further questions, please contact us.

Last updated: 28th May 2022